Terms & Conditions
Please find below our full terms and conditions. By completing and signing the registration form to enrol your child with the dance school, you are hereby agreeing to the terms and conditions detailed below.
Any child currently enrolled with the school who has not signed our new registration form is also bound to these terms and conditions by their continuing to attend classes. As a matter of courtesy please advise if your child takes additional dance classes. The Dance Depot is not liable for any injury related to dance if classes are taken elsewhere.
1) Payment Policy
We request payment in advance on a monthly basis by Direct Debit. No refunds are given for days when the student is not in attendance.
In exceptional circumstances an agreement may be reached to pay in arrears; however, you will still be committing to pay for the full amount.
Private lessons: A 48hr cancellation notice in writing via email to The Dance Depot must be given for private classes. Otherwise, fees will remain payable. Should you give 48hrs notice, The Dance Depot, may at their discretion, reschedule the private lesson.
Workshops: Places are only secured once full payment has been made. No refunds apply to all workshops unless it’s cancelled by The Dance Depot due to a fault on the company’s behalf.
Trips: Places are only secured once full payment has been made. Tickets are non-refundable. Should another student be able to take the place a transfer may be accepted to The Dance Depot’s discretion.
Cancellation of Classes: If classes are cancelled due to the fault of the company the time will be made up, or fees will be deducted from the following month’s fees. This will be done at the discretion of The Dance Depot. We will not be financially liable for classes or dates cancelled due to events beyond our reasonable control. We retain the right to change the advertised program of classes in the event of illness or other circumstances beyond our control such as bad weather.
The Dance Depot reserves the right to change fees without prior notice. However, we will endeavour to inform parents and carers of any changes as soon as possible.
2) Cancellation of Monthly Notice Policy
Notice of four weeks must be given in writing if a child wishes to cease attending lessons. Fees will still be due even if the student is unable to attend class until the completion of the notice period. Fees will not be refunded if a student decides to leave during the course. Should a student leave for medical purposes (a Doctor’s letter will be required in these circumstances) membership may be paused.
3) Attendance Policy
It is a fundamental necessity for the teacher/choreographer to have the time to work with the students; therefore all pupils are expected to meet a 80% minimum attendance. Parents are asked to contact us when their child is absent giving an indication of the reason.
4) Lateness Policy
Students are expected to arrive on time. Dance is a physical activity that requires the body to be warmed up in order to execute movement safely. Late students miss the proper warm-up and therefore may sustain an injury. Students who arrive more than 10 minutes late may be asked to observe the class for reasons of health and safety.
5) Dress Code & Lost Property Policy
Students must present themselves in a tidy manner at all times.
Lessons: Correct Dress must always be worn. Students that are not dressed appropriately will not be allowed to take a class. If you have any questions regarding the dress code for a particular lesson, please ask the teacher.
Workshops: Students must wear appropriate clothing and footwear for the type of activity they will engage with during the workshop. Should the workshop practitioner deem the attire unsafe, we reserve the right to prevent the student from taking part in the activity. This is done as a matter of health and safety.
The Dance Depot do not accept responsibility for items lost or stolen, although anything we do find will be placed in lost property.
6) Behavior Policy
During sessions, students are expected to behave in a polite manner. They are expected to listen, and we discourage unnecessary talking. If a student is causing disruption to others’ learning they may be asked to leave the lesson.
Any unacceptable behaviour from students and/or parents/carers will not be tolerated. Unacceptable behaviour by pupils may result in exclusion from current and/or further activities. Parents or family members may be banned from premises, events and/or performances.
7) Anti-Bullying Policy
The Dance Depot recognises that every child has the right to enjoy a life free from bullying; therefore, we will always take seriously all allegations of bullying and are committed to deal with it effectively when it does happen. We will always endeavour to work with students and parents to prevent it from happening.
8) Health and Safety
The Dance Depot take seriously their responsibility to ensure the health and safety of all participants, teachers, and volunteers; and takes appropriate measures to make sure the environment is safe for all.
The School will undertake regular risk assessments regarding premises hired and any concerns will be raised with the providers.
Dance is as an active engagement as any sport, and whilst every effort is made to avoid them, injuries can happen. The school accepts no responsibility for injuries sustained via any means other than a teacher’s negligence.
9) Appropriate Physical Contact Policy
Teaching dance is a physical activity and appropriate physical contact between students and teachers in class in essential to training. The Dance Depot recognises that such physical contact is a potentially complex area, and the School also fully recognises it’s responsibilities for safeguarding students and teachers and for protecting their welfare.
The following principles and procedures are in place to fulfill the company’s obligations:
a. Contact by the teacher is made with a particular awareness of the needs of each individual to assist the dancer in correcting placement.
b. All teachers will treat any physical contact with due sensitivity and care, and with due regard for the wishes of the student.
c. Contact will not involve force or the use of any instrument.
d. Teachers will be mindful of location and avoid situations where they are isolated from the student; a one to one class should be held in studios and dance areas with windows or with the parent/carer present.
e. Students and parents are encouraged to discuss any worries with any member of staff or an independent listener.
f. Both students and teachers should feel free to report any concerns to the designated safeguarding lead, Veronica Monk.
10) Media Use Rights Permission
We ask parents/guardians to grant permission for The Dance Depot to take photographs and videos of the students. No personal information is ever used or linked to the photographs.
We ask for full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity or other purposes to help achieve the group’s aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications.
11) Safeguarding
Our prime responsibility is the welfare and well being of all children in our care. As such we believe that we have a duty to the children, parents/main carers and staff to act quickly and responsibly in any instance that may come to our attention.
All staff and volunteers employed directly by The Dance Depot will be Checked before the commencement of their employment, first aid trained and covered under The Dance Depot. Should a visitor not have full clearance they will not be left alone with minors.
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The Dance Depot will not disclose your contact information to third parties except where the law allows or requires, or where you have given permission to do so. We may from time to time contact you individually about other carefully selected The Dance Depot services which we think may be of interest to you.
The Dance Depot reserves the right to change these terms and conditions at any time for the benefit of the business, staff or participants.